In some industries, you may receive a bill from a vendor before receiving the ordered products. However, the bill should maybe not be paid until the products have actually been received.
To define whether the vendor bill should be paid or not, you can use what is called the 3-way matching. It refers to the comparison of the information appearing on the Purchase Order, the Vendor Bill and the Receipt.
The 3-way matching helps you to avoid paying incorrect or fraudulent vendor bills.
Configuration
Go in Purchase ‣ Configuration ‣ Settings and activate the 3-way matching.
Should I pay this vendor bill?
Once this setting has been activated, a new information appears on the vendor bill, defining whether the bill should be paid or not. There are three possible values:
Use case 1: I have received the ordered products.
Use case 2: I have not received the ordered products.
Use case 3: the quantities do not match across the Purchase Order, Vendor Bill and Receipt.
Tip
The status is defined automatically by Odoo. However, if you want to define this status manually, you can tick the box Force Status and then you will be able to set manually whether the vendor bill should be paid or not.
